SUBMISSION

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FIRST PHASE SUBMISSION
Opening for submission: March, 7th 2025
Abstracts are due: April, 8th 2025 at midnight (AoE Anywhere on Earth (AoE, UTC-12)) => April 20, 2025 at midnight (AoE Anywhere on Earth (AoE, UTC-12))
Notification of authors: May, 27th 2025
 
FINAL PHASE SUBMISSION ONLY FOR ACCEPTED PAPERS
Opening for submission: May, 26th 2025
Abstracts are due: June, 24th 2025 at midnight (AoE Anywhere on Earth (AoE, UTC-12))
Notification of authors: upcoming information

Presentation Type
SISPAD2025 will be held in-person at this moment. SISPAD 2025 accepts oral and poster presentation*.

*Final determination in classifying categories and presentation type will be made by the Program Committee.
 
Requirement for submitting 2-pages abstract
- All abstracts must be written and presented in English.
- Please complete the abstract in 2-pages (A4 portrait, including tables and figures), and the file size must be less than 10 MB.
- 10 - 12 point font is recommended.
- Abstracts sent by email or postal mail will NOT be considered.
- You can NOT use 2 bytes font such as Japanese, Korean, Chinese characters or 1 byte font of Asian characters such as MS Gothic, MS Mincho, Ryumin, Batang etc.

Here is an example of a non-mandatory template: Word file template and Latex file template. This is a help guide to submitting a 2-pages paper.

Full submission information will be posted on this website at a later date.
- Camera-ready copy of a four-pages manuscript will be required from the authors for inclusion in the Conference Proceedings.
 
Since notification of acceptance and further announcements will be sent only to the abstract submitter's registered email address, we strongly recommend each presenting author to create his/her own account and submit his/her abstract(s) from that account.
 
FINAL PAPER SUBMISSION ONLY FOR ACCEPTED PAPERS
Final Paper Transfer Form
The final paper must be 4-pages including tables and figures. If your paper is less than four pages, please add blank page(s). The paper size must be A4 (210 mm x 297 mm).
The final paper must be an IEEE Xplore compatible PDF file. The procedure to create an IEEE Xplore compatible PDF file is as follows.
 
1. Create your manuscript(s)
The template is available from here.
 
2. Create PDF eXpress account
 
(i) Log in to the IEEE PDF eXpress^TM site.
 
(ii) Select the New Users
 
(iii) Enter the following:
- XXXXX (the code will be share soon) for the Conference ID
- your email address
- a password
 
(iv) Continue to enter information as prompted.
An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
 
3. Upload source file(s) for conversion and/or PDF file(s) for checking to PDF eXpress website to attain IEEE Xplore compatible PDFs. The site contains extensive instructions.
 
4. After finishing with the PDF eXpress, return to this website to submit the Camera–ready copy of your final IEEE Xplore-compatible PDF(s) from the button below using the same ID and Password which you set at the submission of 2-pages abstract.

Presentation Time
 

	Presentation	Discussion
Plenary	45 min	15 min
Half-plenary	20 min	10 min
Regular	15 min	5 min

 
Audio Visual Equipment
LCD Projector
Microphone
Laser Pointer
 
To be updated soon

Poster Size: A0 (W 841 mm x H 1189 mm)

The title of your presentation, the names of all the authors, and their institutional affiliations should appear at the top of your poster. Poster presenters should set up their posters before the afternoon session on Sept. 24. Please stand by in front of your poster during the presentation time. After the poster session, please make sure to remove your poster. Otherwise, our secretariat will remove any posters left on the poster board.

All contributions to the conference, both oral and poster presentations, will be published in the proceedings of extended abstracts. An electronic copy of the proceedings is included in the registration fee and will be available on the conference website.

Papers that are accepted must be presented at the conference by the authors themselves. Presentations by proxies are not allowed, unless explicitly approved by the SISPAD 2025 Technical Program Committee Chair. In case a paper is not presented at the conference, it shall be deemed a “No-show.” No-shows will be removed from post-conference distribution and will not be available on IEEE Xplore or other public-access IEEE forums. Exceptions to this policy will be made in rare and unusual situations by the SISPAD 2025 Technical Program Committee Chair only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors. Authors of no-show papers wishing to appeal the no-show status of their paper must appeal by email to the SISPAD 2025 Technical Program Committee Chair no later than 14 days after the start of SISPAD 2025 and must provide evidence to convincingly demonstrate that their absence was as a result of forces beyond their will and control. Decisions on appeals will be made by the SISPAD 2025 Technical Program Committee Chair based on the supporting evidence provided. Failure to meet the appeals deadline will automatically result in rejection of the appeal.